Ten Point Checklist for Conference Attendees

conference word cloudThis week I’ll be attending Write to Publish, the writer’s conference I’ve attended every June for over a decade. Today I’ve decided to post a conference checklist. Thought you’d find it helpful.

  • Business Cards

Take 50. You may not use them all but you won’t run out. Give them to the people you have appointments with and exchange them with those you network with at the conference.check list-tiny

 

  • One sheets (sell sheets) of the novels or books you are pitching. One sheet per book. You can also create a sell sheet of article ideas you have. Present these at your appointments with an editor.

 

  • Clips- photo copies of your published work. This gives editors a taste of your writing experience. Or have copies of your completed short stories, articles and devotionals to share during your appointment if requested. Samples of your best work can lead to a request for your stuff.

    clip and samples-2

    I carry my clips and samples in a three ring binder with plastic sleeves.

 

 

  • Fresh notebook or laptop. Whether you prefer to take notes with pen and paper or on your PC be sure you have enough paper, extra pens and the power cord for your laptop. If you have a larger laptop like me, you might prefer to leave it at home or in your room. It gets heavy and cumbersome to tote. I can check emails etc. on my phone so I opt for pen and paper.

 

 

  • Pitch cheat sheet. I hate memorizing a pitch. I get frustrated and nervous. A cheat sheet helps me remember my pitch just before my appointment. I may not say it word for word but at least it’s fresh in my mind.

 

  • Pictures and names of agents, publishers and editors I want to meet. I may not get an appointment with them but mealtime is a great time to pitch your stuff. If I have a picture I might recognize them in the cafeteria or in the hall.

 

  • Proposals and manuscripts are optional. Most editors and agents want an email version. Having a copy or three is good if you plan on getting input from freelancers or participating in critique sessions. Have copies of the first chapter of your book. If an agent or editor marks it up or takes a copy, you have more clean copies.

 

  • Clothes for conference. Being sure you have all your outfits and all their components is important. I once forgot to change out of my sports bra. A pink sports bra under dress clothes was …I made an emergency run to a nearby Walmart to buy a new bra. Another year I bought a sweatshirt because the temp dropped. Be prepare for any contingency. Wear comfortable shoes if the conference you’re attending is on a large campus. Blisters and limping are just oh so fun when you’re trying to get all you can from a conference. Lots of people wear tennis shoes at these events. So, leave your classy uncomfortable footwear at home. If your conference has a formal dinner then pack dress shoes for that event only.

    black open toe

    Leave your uncomfortable shoes at home.

 

  • Double check your spending budget. There will be lots of books and CDs available for purchase. Decide what you absolutely must have. If it exceeds your budget copy down the title and purchases them later.

 

  • Be sure to have registration confirmation, hotel confirmation and if you’re flying tickets, boarding passes and proper ID.

 

  • Books for sale. This is my first year to bring my novel for the sales table. Only bring a reasonable amount. If you’re flying you’ll be limited unless you shipped them ahead. Even though the conference has hundreds of attendees they are not going to all buy your book. You will be in competition with lots of other authors along with myriads of craft books. Better to run out than haul boxes back home. Have lots of bookmarks or postcards available so interested readers can take them home and order your book later.secret-charades-front-cover

 

What items would you add to this list?

 

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Attending a Writers Conference Part 2 Tips On Preparing

Here is another repost this week for preparing to attend a writers conference. Its not to early to start preparing for those coming up this summer. Hope you find these tips helpful.

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Before you attend a writers’ conference there are some things you need to do to prepare.

  • Research all the publishers and agents attending the event. Go to their websites and get to know them. Decide which ones you want to have appointments.
  • Have a clean copy of the first chapter of your manuscript or article.
  • Prepare a memorized pitch—a short description of your story idea that can be said in 90 seconds or less. Be brief but concise. Memorize it until it flows smoothly from your tongue.
  • Have written proposal. There are usual guidelines on the individual websites as well as many books available on the subject.
  • Clips—samples of other published work- if you have it. Magazine editors are interested in these.
  • Bring a business card. Minimum content your name and email address. Better with a headshot and website, blog and other links.  These you will exchange with other writes and give to those you pitch too.

Doing these things ahead of time prepares you for whatever the appoint time morphs into. Some pubs want a pitch others want to see a sample of your writing.

Things not to do at a conference

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  • Don’t waste the individuals time pitching something their company does not publish. This screams amateur. If the conference offers a panel of editors—attend that session. You will get the latest updates on their needs which could change you initial list of who to have appointments with.
  • Be open to criticism. One meeting may bring you rave reviews another may leave you feeling like the worse writer on the planet.
  • Don’t be late or an appointment and don’t go over you allotted time.
  • Keep your criticisms to yourself. If you are having a bad day don’t rain on others great ones. Your next appointment or workshop maybe the very thing you need to turn your attitude around.

An idea for newbies

I heard a great idea at the last conference I attended. One young lady set appointments with agents and publishers to ask questions. She had nothing to pitch but wanted to know more about how these professions worked. It gave her a feel for how to approach them in the future when she had something to pitch. She made contacts who would not be strangers when she pitched her stuff later making her less nervous.

Do what is required after the conference

Be prepared to return home and work. Work on proposals that were requested. Work on articles, not to mention perfecting those three chapters. Or work on rewriting, reworking and resubmitting based on the things you learned and the input you were given.

I’d love to hear your tips on maximizing your conference experience.

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