Ten Point Checklist for Conference Attendees

conference word cloudThis week I’ll be attending Write to Publish, the writer’s conference I’ve attended every June for over a decade. Today I’ve decided to post a conference checklist. Thought you’d find it helpful.

  • Business Cards

Take 50. You may not use them all but you won’t run out. Give them to the people you have appointments with and exchange them with those you network with at the conference.check list-tiny

 

  • One sheets (sell sheets) of the novels or books you are pitching. One sheet per book. You can also create a sell sheet of article ideas you have. Present these at your appointments with an editor.

 

  • Clips- photo copies of your published work. This gives editors a taste of your writing experience. Or have copies of your completed short stories, articles and devotionals to share during your appointment if requested. Samples of your best work can lead to a request for your stuff.

    clip and samples-2

    I carry my clips and samples in a three ring binder with plastic sleeves.

 

 

  • Fresh notebook or laptop. Whether you prefer to take notes with pen and paper or on your PC be sure you have enough paper, extra pens and the power cord for your laptop. If you have a larger laptop like me, you might prefer to leave it at home or in your room. It gets heavy and cumbersome to tote. I can check emails etc. on my phone so I opt for pen and paper.

 

 

  • Pitch cheat sheet. I hate memorizing a pitch. I get frustrated and nervous. A cheat sheet helps me remember my pitch just before my appointment. I may not say it word for word but at least it’s fresh in my mind.

 

  • Pictures and names of agents, publishers and editors I want to meet. I may not get an appointment with them but mealtime is a great time to pitch your stuff. If I have a picture I might recognize them in the cafeteria or in the hall.

 

  • Proposals and manuscripts are optional. Most editors and agents want an email version. Having a copy or three is good if you plan on getting input from freelancers or participating in critique sessions. Have copies of the first chapter of your book. If an agent or editor marks it up or takes a copy, you have more clean copies.

 

  • Clothes for conference. Being sure you have all your outfits and all their components is important. I once forgot to change out of my sports bra. A pink sports bra under dress clothes was …I made an emergency run to a nearby Walmart to buy a new bra. Another year I bought a sweatshirt because the temp dropped. Be prepare for any contingency. Wear comfortable shoes if the conference you’re attending is on a large campus. Blisters and limping are just oh so fun when you’re trying to get all you can from a conference. Lots of people wear tennis shoes at these events. So, leave your classy uncomfortable footwear at home. If your conference has a formal dinner then pack dress shoes for that event only.

    black open toe

    Leave your uncomfortable shoes at home.

 

  • Double check your spending budget. There will be lots of books and CDs available for purchase. Decide what you absolutely must have. If it exceeds your budget copy down the title and purchases them later.

 

  • Be sure to have registration confirmation, hotel confirmation and if you’re flying tickets, boarding passes and proper ID.

 

  • Books for sale. This is my first year to bring my novel for the sales table. Only bring a reasonable amount. If you’re flying you’ll be limited unless you shipped them ahead. Even though the conference has hundreds of attendees they are not going to all buy your book. You will be in competition with lots of other authors along with myriads of craft books. Better to run out than haul boxes back home. Have lots of bookmarks or postcards available so interested readers can take them home and order your book later.secret-charades-front-cover

 

What items would you add to this list?

 

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Conference Tips: Double Checking and Final Thoughts

Double checking to be sure I haven't forgot anything before I leave for the conference.

Double checking to be sure I haven’t forgot anything before I leave for the conference.

Today is the first day of the Write-To-Publish Conference. I have spent the last few days making sure I have done everything I encouraged you all to do in my ten tips. I feel I’m as ready to as I can be to get full value out of this week’s conference.

I’m looking forward to reconnecting with old friends and making new ones. My tote bag contains all the tools I’ll need. Wait! I need to do a double check. Help me look through my bag to be sure I haven’t forgotten anything.

I’ve removed everything and we can repack it again following my previous conference tip posts.

  1. I have my special business card holder. Let’s look inside. I didn’t forget to put the business cards in there. (Hey, it’s happened before.)
  2. Multiple copies of my sell-sheets for my two novels. Check.
  3. Chapters and summaries (I opted to leave my proposals at home based on my research and experience at previous conferences.) Check.
  4. I have marked the workshops and classes I want to attend.
  5. I’ve done my research and know who I want an appointment with to pitch my stuff.
  6. I have printed copies of my writing clips from magazines, blog posts and e-zines.
  7. I’ve print off a variety of samples. Some I want to pitch and others just because you never know what you wish you’d brought along.
  8. I reviewed the dress code and made sure my wardrobe is appropriate. I’ve broken in my new shoes ahead of time, (Don’t want blisters.)
  9. My notepad and several pens are now safely tucked in my tote as well.
  10. I’ve practiced my pitches (well, you all know I hate doing them.) to try and make them sound smooth and natural.

So, looks like I’m ready. Wait I need to add an umbrella or rain parka; the weather is so unpredictable in Northern Illinois this time of year. I’ve made sure any bills due while I’m away are paid. All instructions for family left behind clearly defined. My phone charger added to my tote. If I were not commuting, I would be double checking my luggage and adding my laptop and its adapter to my pile to haul to the conference. I might opt to take it later in the week anyway.

Eyeballing everything one last time. Looks like I’m ready to go. I’m stoked and nervous even though this is my seventh year attending a conference. Next week I’ll post some highlights and new things I’ve learned.

If you are attending the Write to Publish Conference be sure to look me up. I love to connect with my readers.

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