Conference Tip # 7 Having a Productive Appointment

Be sure to write your appointment down on your conference schedule so you won't forget. Being on time is crucial.

Be sure to write your appointment down on your conference schedule so you won’t forget. Being on time is crucial.

All the tools I’ve talked about in the previous posts come into play here. You’ve done your research so you know who you hope to make an appointment with. Sign up for those appointments as soon as the conference leaders allow. Usually it’s after the first joint session. Or the next morning. Depending on whether the conference starts with a pre-conference meeting the night before or a morning session. Consult your list if your number one choice has no open appointments. Be prepared to make appointments with those lower on your list. Try to find those number one choices at meal time or break time.

Proper etiquette

Appointments run all day. You will most likely have an appointment during a class you are taking. Watch the clock. Teachers are accustomed to students leaving for appointments or arriving late because of an appointment. It’s ok.

Be on time!!!! Can’t stress that enough. If you are late for an appointment, you may not have one. The next guy will be there for his. Or your fifteen minute time slot maybe reduced to ten to accommodate the next guy.

Don’t run over. It’s not fair to the individual who left a class to make their appointment on time to have to wait for you to wind down. Being too talkative is not a good thing. You put all the appointments for this editor behind. He may have to shorten his break or mealtime because of you. Be respectful.

Have sell sheets, clips and samples on hand. Leave for your appointment a few minutes early allowing you time to have the correct samples and clips you want to share.

Shake their hand. Present your business card. Get down to business. If you’ve done your research you know what they want, so pitch it. Offer them your sell sheet or synopsis. Be prepared to give your oral pitch if asked. Answer their questions. Know your subject well. Please be honest if you can’t answer a question. If you have no platform, admit it. Pitch anything else you know fits their needs. Thank them for their time and leave.

Don’t do it

Don’t argue if they criticize your work in anyway. Arguing will not make them want your work. Listen to their criticism. Tuck it away. If others give you the same feedback, pay attention. The next appointment may find the editor loving every word you wrote. Don’t set yourself up for failure by getting upset over feedback.

Things not to ask or say during an appointment.

I feel God wants you to publish my book.

I want you for my agent.

God told me you were to be my agent.

This is a best-seller. What are you going to do to help me get this out there?

If you don’t publish my work, you are sinning against God.

Sally Author told me you would publish my book because you are her publisher.

How much will my royalties be?

I know you don’t take my genre, but why not let my awesome book be your first.

Jot notes afterward

If they give you their business card or guideline sheet or both, don’t lose them. Take the time before returning to class or going on break to jot down notes on the back of the business card or guideline sheet. A written memory is always best. Place them in a file in your tote bag or in a sleeve in your notebook. Keep them safe. That lead is golden.

I have nothing to pitch

Use this time to ask questions. You’ve done your research. You wondering if a particular publisher would be interested in a story idea you have. Use your appointment to pitch the idea and get feedback. Ask an agent what their job entails. Make an appointment with a writer and have him critique a piece you are working on. You might find a mentor during those appointments.

During a class your teacher may also be an editor taking appointments. Any questions that came to mind in the class, you can ask during your appointment.

Try to go to at least one appointment even if you have nothing to pitch. It’s a great experience.

Have any appointment tips or stories you would like to share? I’d enjoy hearing them.

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Conference Tip # 6 Practice Your Pitch

baseball-1

Practicing your writing pitch until its smooth is another key to get attention for your manuscript.

Preparing and doing a pitch is probably my least favorite thing to do. I find it hard to memorize and say it smoothly. There. I’ve admitted it to everyone. I love being a character on stage. I’m pretty comfortable with public speaking, I am the one nominated on mission trips to break the ice with the natives. But giving my pitch. My mind goes blank or the pitch comes out anything but perfect. Why? No idea. Maybe unlike a play where I am another character, this statement is all about me and my work. Promoting myself is hard for me.

Parts of a pitch

First you need a hook—a sentence to grab attention. Characters or topic and a final sentence to bring out the response: tell me more. A pitch is a few sentences stating what your novel, non-fiction or article is about. Often referred to as an elevator pitch because it needs to be short enough to share with someone before the elevator doors open at your destination. A pitch is like an oral business card. You want to have it with you to give when you have an opportunity.

The pitch needs to encapsulate your story. It should evoke questions. It should cause the editor to catch your idea, be intrigued and toss around the idea with you for a while.

Personalize your pitch

Spend time writing your pitch. Use words you are comfortable with. If a fifty dollar word gets hung up on your tongue use a simpler one. It should sound conversational not like a commercial.

Practice your pitch

Look in the mirror and recite it to yourself until you can say it over and over again without thinking about it. If you stumble reword it so you don’t. Recite it to others—your spouse, critique group, even your dog. The more you recite it, the more natural it will become. While practicing your pitch in the mirror think of follow-up questions and how you will answer them. Formulate an answer to each one. It will boast your confidence.

When to pitch

You will need your pitch when you have an appointment. It’s a quick way to get the ball rolling. It can lead to sharing your first chapter.

When you sit at the lunch table with an editor you don’t have an appointment with, you can share your pitch. (Agents, publishers, editors expect you to pitch them at lunch.) Some will ask everyone at the table about their projects. If you stutter and ramble and backtrack, it reeks of newbie and it is rude to the others at the table who hope to share their pitch as well.

If you are having a meal with other writers, ask to share your pitch both for practice and feedback. They may share their pitch with you and together you can encourage each other.

Examples

Here are examples of my latest pitches. I change them every year trying to make them smoother. As I said, I struggle with pitches. I feel very vulnerable sharing them with you. They are not as stellar as others’ pitches, but perhaps they will serve as a guide to creating your own. I suggest googling writers’ pitches to find some really cool ones.

My Historical pitch

Secrets and Charades finds Evangeline Olson’s shameful secret catching up with her through an unwanted inheritance. Fleeing west as a mail-order bride seemed the best solution. Jake Marcum needs a woman to gentle his tomboy niece. A female doctor is more than he bargained for and exactly what he needs. Together they must wade through secrets and a few unexpected charades to save his ranch and her heart.

My Contemporary pitch.

New Duet takes the reader on a journey of healing. After the sudden death of her abusive husband during a worship service, Isabella is shrouded in guilt and desperate to find her pre-marriage self. Wounded warrior Dan is looking for normal in a civilian world with the help of his service dog. Normal seems impossible when he’s missing a leg, some fingers and PTSD brings on panic attacks. Isabella is startled by her attraction to Dan after her late husband stripped away every vestige of Isabella’s former life including her name. Dan hopes his new normal includes Isabella in his life.

My Article pitch

I am a sandwich. My life is sandwiched between helping with grandchildren under six and parents in their eighties. Both are childlike in their responses to life. Yet, neither can be handled the same. When my sandwich is slipped into a Panini press of trials, my heart struggles to seek God’s grace in the midst of it all.

None of these pitches are as perfect as I would like them. I’ll be working to make them better. But I hope the examples will help you. And if you stumble through your pitch like me, smile and hand out your sell sheet. Works for me.

After the pitch

If your pitch results in “Tell me more,” have your sell-sheet or summary ready to pass over. Be prepared to share your first page. Bring the entire first chapter just in case. Share the completed article.

Don’t ramble on about your subject. Don’t explain why it is the greatest thing since sliced bread. Again it screams newbie and unprofessional. Only answer the questions asked. Smile, be as enthusiastic as you can.

If your pitch results in crickets don’t resort to filling the silence with rambling information. This rarely happens. If you get less than an enthusiastic response, move on to the next pitch if you have one. Otherwise thank him/her for their time and shake their hand. Remember not everyone is going to find your pitch intriguing. But if at the end of the conference you find your pitch wasn’t achieving your goal, ask other writers for input as to how to make it better for the next time.

If you have any questions about pitching your book or want to share your own success story please comment. I love to hear from readers.

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Conference Tip# 5 Do Your Research

 Do the research in advance. It's worth your time. Dreamtimes.com free stock photo.

Do the research in advance. It’s worth your time.
Dreamtimes.com free stock photo.

“Go! Learn things.” Leroy Jethro Gibbs, NCIS

Research before you attend a conference is a huge key to success. Go to the conference website click on each faculty member, agent, editor and publisher attending. Read, read, and read. Click on links directing you to their website. Read lots, learn stuff. What do they publish? Do you have something that fits their need? Print off the faculty page to circle, highlight, and take notes of those you wish to see.

After you learn stuff

Only make appointments with those people who are interested in your genre, article subject matter, or the idea you are pitching. Positive feedback and requests for your manuscripts are most likely to happen if you’ve done your research.

Most of the faculty will have a photo on the site. Having a copy with you will help you identify them between classes, break time, elevators and dining halls. Introduce yourself and briefly pitch your stuff. It’s not being rude. They expect conferencees to pitch to them outside of appointment schedules.

List those you wish to have appointments with by order of importance. You will only be allowed to make a few appointments. You’ll have to catch the rest on the fly.

Don’t forget panels

Attending panels at the conference furthers your research. Editor A does not list flash fiction for his magazine on his website but during a panel he mentioned he is now looking for it. Tada! You now can add him to your list of who you wish to contact.

Check your samples and clips

Look over the samples and clips you are taking to the conference. Decide in advance which ones you want to share during each appointment. Write more samples if an idea hits you while researching the needs of editors. It might be the perfect fit. Be sure it’s your best work.

Knowledge is power

So in conclusion-research, research, research. The more you know the less overwhelmed you will be at the conference.

Do you have any pre-conference research tips? Share them please.

 

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Conference Tip # 4 Synopsis and Proposals

Two great proposal writing books from my library. There are sections in each focusing on writing a synopsis.

Two great proposal writing books from my library. There are sections in each focusing on writing a synopsis.

You’ve made your business card and you may or may not have opted for a sell sheet. Another option is a synopsis of your book. A more complete presentation of your project is a proposal. It is a sell sheet on steroids containing pages and pages of information. Let me give a brief description of these and let you decide if you want to bring them to the conference.

Synopsis

A synopsis or summary condenses your entire book content to as few words as possible. The goal of a synopsis is the same as a sell sheet—to get interest in your project during appointments. This must be concise, complete and compelling. You should know your story well enough to tell it without rambling. As you write your first draft, you will probably put in too much detail and it will run much too long. Once it is complete, cut all unnecessary words and rabbit trails. Then trim, trim, trim all words that drag or distract. The synopsis is the first impression of your writing skills so make it stellar. Be sure to have others critique it for grammar, spelling and any other error that give you black marks rather than stars. Try to keep it to a page, no more than a page and a half. A well-written synopsis should promote discussion about your project and you. And ultimately a request for a proposal.

Proposal

A request for a proposal used to mean you handed it over at the conference. Some editors still take hard copies of proposals. Most do not. Email as an attachment is now the norm. Hauling home lots of paper proposals, especially on a plane, is not practical. Often the request will be accompanied by a guidelines sheet. Follow it to the letter.

There are lots of books with step by step examples of how to put together a proposal. A proposal has many components. A proposal for fiction has slightly different requirements than non-fiction. Pay attention to details. If you are on a time crunch, put writing the proposal aside as a to-do after the conference, especially if you are a newbie. You will find  proposal writing books for sale at the conference. Check for conference class offerings; often how to write a proposal is listed.

If you want to take a proposal, you don’t need many—one maybe two. (Again most requests will be for email versions.) The advantage of a completed proposal before the conference is ease of submitting after the conference. Be sure you review the guideline sheet and customize each proposal to match each publisher’s request. (Be sure to send a proposal to each person who asked you as soon as you can after the conference.) You will find that most requests follow the same format, but some may have a few additional components. You might want to create a template to follow for all future proposals.

Here are the basic components of a proposal

  • A Cover Sheet

A single page, single spaced, specific format containing your title, word count, name and contact information and agent information (if you have one). Sometimes it contains a pitch line. (One line about the book.)

  • Synopsis

Generally single spaced, 1 ½ to three pages long. Be sure to tell the ending so publisher can see how the story plays out.

  • Writer’s biography

Single space description written in third person with a photo.

  • Sample chapters

Usually double spaced. Always the first three chapters or first fifty pages.

  • Comparison titles.
  • Similar books to yours. How yours is the same yet different.
  • Chapter Outline

Usually this is for non-fiction. An outline gives the publisher a good idea of where you are going with your subject matter. Sometimes a publisher wants a chapter by chapter synopsis of fiction.

  • Marketing

Include a marking page of what you can and will do to help sell your book.

  • Audience

Who are your target readers? Women, young adults, history buffs, theologians? Everyone is not an acceptable answer. Ex: Women who want to get away to pioneer days for the weekend will enjoy this book.

  • Genre

Publishers want to know what genre your book falls into. They are always looking for books in genres their company is light in. Here is a short general list. There are lots of subgenres and genre definitions change. Contemporary Romance, Contemporary, Historical, Women’s Fiction, Mystery/Suspense, Romantic Suspense, Young Adult, Children, Science Fiction, Fantasy, Western and the list goes on. For non-fiction you might list Christian Living, Self Help, Devotional, Bible Study, and Health. Your book might fall into more than one category.

Take your time

As you can see, a proposal takes time to put together well. If you are a newbie and your conference is a few weeks away, you might want to forgo the proposal and focus on the summary and other tools. It is better to attend the proposal class, buy the how-to book and get some critiquers to look over your proposal after a request has been made. A well-done proposal following the specific editor’s guidelines has a better chance of getting off the slush pile. If you have time to do a proper proposal in advance of the conference, I would remind you to make it stellar with no grammar or spelling errors. (I know I say this a lot.) Make each word count. Your writing is judged on how well you write your proposal.

Here are two links to books on writing proposals. Each one has details on synopsis writing as well.

http://www.amazon.com/Write-Perfect-Book-Proposal-That/dp/0471353124/ref=sr_1_10?ie=UTF8&qid=1431175377&s

http://www.amazon.com/Book-Proposals-Made-Easy-nonfiction-ebook/dp/B00VAN8LDO/ref=sr_1_14?ie=UTF8&qid=1431175449&sr=8-14&keywords=writing+book+proposal

What success have you had in sharing your synopsis at a conference? Have you had a request for a proposal? I’d love to hear your experience.

 

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Conference Tip # 3 Preparing Clips and Samples

I carry my clips and samples in a three ring binder with plastic sleeves.

I carry my clips and samples in a three ring binder with plastic sleeves.

Clips and samples show the writing world what you can do. Appointments with publishers go smoother when you can show rather than tell what you write. Let me define the two.

Clips

These are articles, poems, stories, devotionals, editorials, whatever you’ve had published. The term clips refers to articles cut out of magazines and periodicals. Some of your clips might be copies of magazine pages or print offs of website articles. Your most recent publications are best. No need to show twenty year old newspaper clippings. (I really have some of those.) Be sure the date and magazine title are somewhere on the copy. If you have a link to your work, I suggest you share a hardcopy. Wifi access may not be available where you meet with publishers and you waste precious minutes of your fifteen minutes looking for specific clips on your site. If they are interested in your link, you can write the web address on the back of your business card.

Samples

Samples are unpublished work to show your writing skills. Editors want to see if your style is right for their publication. Some editors want unedited versions. (Not rough drafts, rather items not professionally edited.) They want to see how polished your best work is. Bring only your best samples. You might want to go back over selections and tweak as needed to make them your best. Be sure you do your research about the publishing house or magazine in advance. (I’ll be discussing that in another post.) Only show samples of things fitting the particualr publishers needs.

Presentation is everything

I carry my clips and samples in a three ring binder. Each article is in its own sleeve. I usually have multiple copies of samples. Some editors like to mark up my work. That way I always have a clean sheet to show at the next appointment. The sleeves keep the pages neat. Some people like to bring their laptop to show their work. I find that too cumbersome, and it can give the impression of being unprepared. You grabbed your computer at the last minute because you didn’t have time to print anything off. If disaster happens and your printer dies, it’s worth the cost to go to Office Depot to make copies or buy ink for a friend’s printer, but don’t go without samples or clips. Some like to paperclip their sheets together and keep them in a file folder. Whatever works to keep your papers organized.

What’s in your toolbox so far

Let’s see, so far you’ve made a business card, a one-sheet and gathered samples and clips. You’re well on your way to filling your conference tool box for success. In my next post we’ll define synopsis and proposals. So of you haven’t subscribed to my blog you might want to do that by using the options to the right. I plan on covering the how-tos for a successful conference experience before May is over, and I am on my way to the Write-To-Publish conference in June.

How do you organize your clips and samples?

 

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Conference Tip # 2 Prepare a One Sheet

A One Sheet is an important tool for pitching your manuscript. But to a newbie it is a mystery.

A One Sheet is an important tool for pitching your manuscript. But to a newbie it is a mystery.

When I attended my first conference, I didn’t have one of these. I had nothing to really pitch. No one told me about them, and I never saw one before that first conference. If you have a book to pitch, a one sheet helps showcase it and draw the attention of editors and agents.

A one sheet sometimes called a pitch sheet or a sell sheet is a page of information. The most important things about your book and you are available at a glance. It contains a blurb about your book and your bio. It can have artwork or be plain. If you aren’t good at creating flyers, I would definitely suggest keeping it simple. Use a one-sheet for both fiction and non-fiction.

Here are two links for examples. Fiction and Nonfiction.

The simplest one sheet has the book blurb, biography, and your business card stapled to the corner. (This is another important use for that business card.)

Parts of a sell sheet

Personal info: Name, address, phone, email and website and/or blog links. The most common place for this info is in the banner at the top. But it can be placed on the bottom or anywhere it is easy to see.

Hook:

A sentence or two capturing the books uniqueness. You want agents and editors to keep reading.

Blurb

Make sure the blurb is as concise and interesting as you can make it. Look at back covers on your favorite books for examples. It should be a brief description of your book. Like back cover it should draw the reader to your story, introduce main characters, and give a glimpse of the conflict. Don’t tell the whole story or ending. No questions. (You know: How will she manage to resist him?) Save those for the synopsis.

For non-fiction you want to capture the urgency of your subject matter. Again check out the back cover of books.

In both cases you don’t want the blurb to be more than a short paragraph or two. Short being the operative word.

Genre

List the genre, i.e. Mystery, Romance or Romance Mystery. For non-fiction, examples would be Contemporary Christian Living, Apologetics, or Women’s Issues.

Word Count

Fiction must be finished so the word count is specific. Whether it is 50,000 or 90,000 mention it. This lets the interested party see if your word count meets their needs.

Non-fiction may not be finished so write an estimate with a projected completion date.

Biography

A short bio listing any writing credits and a bit about yourself. Any qualifications for writing your non-fiction such as degrees, ministry, and personal experience goes here as well. Write it in third person. Again be concise and interesting. A few lines focusing on you as it relates to this manuscript.

Photo

This photo is optional. If you choose to use one, be sure your headshot is professional-looking. No selfies. Here is where you can staple your business card to your sheet instead. FYI: My one-sheet is of the simple variety.

Check and double check

If you are comfortable adding pictures or artwork, great. These can make your single sheet pop. But a plain white sheet neatly done with no grammar or punctuation errors can go further than a fancy one with poorly written content. Be sure to have at least two others check for errors. Nothing is more blaring than an obvious word misspelled or the use of their when you mean they’re. A well-done one-sheet should encourage agents, editors and publishers to ask further questions. Hopefully, one of those will be: can you send me your proposal.

But I have no book

Create a one-sheet describing your short stories, poems or articles you want to pitch. Or skip the one-sheet all together. There are other ways to pitch your work at a conference and I’ll talk about those in an upcoming post.

Here is a link further explaining a one sheet.

The Pitch-Sheet and One-Sheet http://kayedacus.com/2007/08/28/beyond-the-first-draft%E2%80%94the-pitch-sheet-and-one-sheet/

Those of you who have created one-sheets I would love to hear your tips.

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Conference Tip #1 Writers need Business Cards

businesscard11

This business card is perfect for an artist but may not give the vibe you want as a writer. Whether you print your own with a template or order them be sure to have business cards before you attend a conference.

My yearly conference is coming up in a few weeks so I thought I’d share what you need to bring to make your conference experience the best it can be. If you’ve never attended one before I hope these tips will erase the deer-in-the-headlights feeling for you. Hopefully, it will give you a bit of confidence as well. There are many things you need to do to get prepared for a writer’s conference, so twice a week I will post a few details about items on my to-do list.

Today we are going to talk about business cards. Never attend a conference without them. It doesn’t matter if you’ve ever written one word for publication you need a business card.

Why? Especially if you’re not published yet.

  1. You will exchange cards with other writers.
  2. Saves time not having to write your info when others ask for it
  3. Publishers and Agents you speak with will ask if you have one
  4. People take you more seriously with a card
  5. You take your writing more serious with a card
Charley's Business Card 2

My husband made his business card using Microsoft Publisher. He printed them on Avery business card stock. There are free business card templates online if you don’t have a publishing program on your computer.

Don’ts

Don’t use the business card from your job. Don’t have a dual purpose card—one that has your side business (maybe cosmetics or vitamins) and your writing business on the same card. Tacky!

Don’t put your address on the card. Most people will probably contact you through email.

Don’t use illegible colors. You know dark backgrounds with pale letters.

Don’t have cluttered cards with lots of artwork and too much information.

Don’t use regular 20 lb. paper to make your cards.

No selfies or pictures of your pets

Don’t wait until the day before the conference to get your business cards

Don’t spend a lot on your first attempt because you will probably decide to change it after seeing others.

Do

Have a card specifically for your writing

Have a professional looking photo if you can. Better no photo if you don’t have a nice one.

Vista print.com has a special 50 cards for $9.99. Choose something you feel expresses who you are. If you have a website or blog try to match the colors or design for your card. Unless your blog colors don’t transfer well to a business card. Adding a photo would be an additional fee.

You can use premade designs from a print program on your computer. Or pull down a template from an online source.

If you print your own use perforated business card stock. It looks neat and the edges are all even. This is important. One year I made mine on plain cardstock using a paper cutter to separate them. Not all the cards were the same size. It looked unprofessional. Be sure to match the print set for your page to the Avery style of business cardstock you are using so the verbiage doesn’t print over the perforation. It may take a few trial prints to get it right. Leave blank space and use a readable font.

Your card should only have the necessary information. Your name, phone number, email and website or blog address. You can also add Facebook, twitter and other social media links as long as it doesn’t clutter the front of the card. If you have a moniker or writing business name—often your blog title—use it on the card.

Leave the back of the card blank so those you give it to can jot a note about you so they will remember later why they have your card. You will want to jot notes on the backs of the cards you receive for the same reason.

20150429_164320

My card has colors matching my blog site. Notice the blank spaces making it easier to read. The headshot is professional. Charley designed it but I used Vistaprint.com to print it with a glossy finish. The back is flat white making it easier to write on.

What if mine isn’t good enough

KISS keep it simple simple. A plain card on business perforated card stock with your name centered in a legible large font with your email and phone number underneath in a smaller font is the minimum requirement. No one is going to judge you on the coolness of your card. I’ve seen a few cards that were over cool and screamed I’ve never done this before. Don’t let your business card be the center focus of your conference experience. There are other necessary preparations needing far more of your attention. Those will be discussed in future blogs.

Now, go forth and get that business card done.

What kind of experience have you had with business cards? Where do you get yours?

 

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